As a patient at Aleris

When you use our hospitals, we collect the following personal data:

• General data: Name, address information, email, telephone numbers
• Civil registration (CPR) number
• Sensitive data:
• Health data
• Pre-imaging and post-imaging in connection with cosmetic treatment
• Any ethnic or religious data
• Social circumstances (e.g. if there is a need of home care or municipal rehabilitation)

We may exchange your personal data with:

• General practitioner or specialist physician
• Public hospitals
• Other healthcare professionals, for example private hospitals, physiotherapists, municipalities
• Regions in connection with invoicing if your examination or treatment at Aleris is paid by the public sector
• Internally connected companies at Aleris

Your health journal on Sundhed.dk

When starting a new course at Aleris Hospitals, you must decide whether Aleris may pass on your health information to your health record on Sundhed.dk.

Aleris may only pass on your health information to Sundhedsjournalen if you give your consent, in accordance with Article 6 (1) of the Personal Data Ordinance. Article 9 (1) (a) and 2 letter a and the Health Act § 41, paragraph. If you give your consent, you and other healthcare professionals will after examination / treatment at Aleris Hospitals be able to see your medical records notes from Aleris on your Health Journal at Sundhed.dk. The purpose of sending the information to your Health Journal is to create and complete picture of all your health information from both public and private hospitals.

You can withdraw this consent at any time. After this, Aleris will stop sharing your personal information with your Health Journal on Sundhed.dk. Your revocation of this consent does not affect the processing already carried out before you withdrew your consent. Journal information that has already been sent to Sundhed.dk, Aleris will thus not be able to withdraw, but you have the opportunity to block your data for public and / or private hospitals by privately marking this information at sundhed.dk. You can read more about the processing of your personal information at sundhed.dk at the following link.

Especially regarding psychological journal notes 
Journal notes prepared in connection with a session/consultation with a psychologist are not send to Sundhed.dk.

From and to whom can Aleris automatically collect and disclose information without your consent?

Healthcare professionals and administrative staff internally at Aleris have access to your personal data and health data to the extent that they participate in your treatment or contribute to documentation and invoicing of your course of treatment.

It may be necessary in connection with your treatment here to obtain or pass on relevant health information before and during your visit to Aleris. For example, it may be necessary to look up information in previous records on you that we hold or to request a copy of relevant information from your records, including X-ray or scan images from clinics where you have been treated. We will generally attempt to obtain your consent before doing this.

There may be cases in which Aleris discloses your health data without your consent to ensure a successful and consistent course of treatment if you are transferred to a public hospital for further treatment.

A copy of your case notes is automatically sent to your own doctor after an outpatient visit or surgery at Aleris Hospitaler. If you do not want this, you must notify Aleris Hospitaler.

If the region pays for your examination or treatment, a copy of your case notes will be sent to the referring hospital department. In addition, information about current courses of treatment in the form of diagnostic codes and examinations or operations performed is sent to the regional office in connection with invoicing to the region.

If there is specific information that you do not want to be disclosed, or if there are any healthcare professionals or authorities that you do not want to be informed, please let us know.

The Danish Health Care Act imposes an obligation on the hospital to report information about treated patients to the Danish Health Authority’s National Patient Register (LPR), see ‘Executive Order on Doctors’ Reporting to the National Patient Register of Treatment Performed in Private Hospitals and Clinics’, see ‘Executive Order on Reporting of Approved Clinical Quality Databases and Disclosure of Data to the Danish Health Data Authority’.

The data will never be transferred to third countries (non-EU member states/EEA).

Worth knowing

Prior to your treatment with us, you receive information about and consent to your examination and treatment with us. You will also be asked to consent to the disclosure and collection of information about your health and other confidential information necessary for your treatment. Your consent is given for your current course of treatment and entered in your medical record. In addition, you may be asked to consent to the exchange of information for purposes other than your processing.

Consent to exchange of information for purposes other than treatment is valid for maximum one year.

You can always withdraw your consent in full or in part. You do this by contacting Aleris staff. Your revocation of your consent does not affect the processing that has already been carried out before you withdrew your consent.

Your consent is covered by health legislation. This means that, regardless of whether you withdraw your consent, we are still obliged to keep your record for the statutory retention period after the Executive Order on Records.

Access to patient records

Section 42 a, para. 1 of the Danish Health Act states that when looking up information in electronic systems to the extent necessary, health personnel may obtain information on the health of the patient and other confidential information when this is necessary in connection with the current treatment for the patient.

According to section 42 a, para. 4 of the Danish Health Act, other persons who are subject to a duty of confidentiality in accordance with the legislation may obtain information as stated in para. 1 when looking up details in electronic systems if this is necessary with regard to the overall current treatment of the patient, or if this is necessary for the purpose of providing technical assistance regarding health personnel’s obtaining of information pursuant to the regulation, insofar as the management at the treatment site have granted permission.. Therefore, personnel working as secretaries can both enter data and execute lookups in electronic systems containing health information, etc.

At Aleris Hospitaler, the following health personnel are given permission to electronically obtain the necessary/relevant information concerning patient health and other confidential information for use for the current treatment:

• Dieticians
• Psychologists
• Physiotherapists
• Chiropractors
• Laboratory technicians